Change Control is a formal process used to identify, document, approve, or reject modifications to project documents, deliverables, or baselines. It ensures that changes are evaluated for impact, feasibility, and alignment with project objectives before implementation.
Key Aspects of Change Control
- Manages Project Modifications – Ensures changes are assessed and controlled.
- Requires Formal Documentation – Changes must be recorded and approved.
- Evaluates Impact – Considers cost, schedule, and scope implications.
- Prevents Uncontrolled Scope Creep – Avoids unnecessary or unauthorized changes.
Change Control Process
- Change Identification – A request for modification is submitted.
- Impact Analysis – The change is assessed for feasibility and risks.
- Approval or Rejection – A decision is made by the Change Control Board (CCB).
- Implementation Planning – If approved, an action plan is created.
- Documentation & Communication – The change is recorded, and stakeholders are informed.
- Execution & Monitoring – The change is applied, and its impact is monitored.
Example Scenarios
Software Development
- A team submits a change request to extend a project timeline due to additional feature requirements.
Construction Project
- A contractor requests a material substitution due to supply chain disruptions, requiring approval from the project owner.
Business Operations
- A financial services firm updates compliance policies, triggering a review of operational procedures.
Why Change Control Matters
- Ensures Project Stability – Keeps project scope and resources aligned.
- Improves Decision-Making – Evaluates the risks and benefits of changes.
- Enhances Stakeholder Communication – Provides transparency in modifications.
- Supports Governance & Compliance – Maintains structured control over project changes.
See also: Change Control Board (CCB), Change Control System, Scope Management, Risk Assessment.