Overview: Initiating Process Group
The Initiating Process Group defines and authorizes the project or a project phase. It involves processes that help establish a clear foundation, stakeholder alignment, and formal project authorization, setting the tone for successful planning and execution.
Purpose
The goal of the Initiating Process Group is to:
- Define a new project or phase
- Obtain formal authorization to start
- Align stakeholder expectations and strategic objectives
- Identify key stakeholders and define roles
It ensures that the project’s business value, goals, and high-level requirements are understood and agreed upon from the start.
Key Characteristics
- Occurs once or at predefined points (e.g., phase gates)
- Involves senior leadership, sponsors, and key stakeholders
- Provides high-level scope, schedule, and budget estimates
- Results in documents and decisions that enable the Planning Process Group
Primary Processes
| Process | Description |
|---|---|
| Develop Project Charter | Formally authorizes the project and defines high-level objectives, requirements, assumptions, and constraints. |
| Identify Stakeholders | Identifies all people and organizations affected by the project and documents their interests, influence, and expectations. |
Inputs Commonly Used
- Business case
- Agreements or contracts
- Enterprise Environmental Factors (EEFs)
- Organizational Process Assets (OPAs)
Outputs Typically Produced
- Project Charter
- Stakeholder Register
Why the Initiating Process Group Matters
- Establishes Clear Direction – Sets the foundation for scope, alignment, and purpose.
- Enables Resource Commitment – Provides the authority needed to assign resources and begin work.
- Aligns Expectations – Creates a shared understanding between the sponsor, team, and stakeholders.
- Reduces Risk Early – Brings visibility to risks, conflicts, or constraints from the outset.
Related Knowledge Areas
- Integration Management – Develop Project Charter
- Stakeholder Management – Identify Stakeholders