Preventive Action

Preventive Action is an intentional activity taken to ensure that future performance of the project work remains aligned with the project management plan. It is a proactive measure aimed at avoiding potential deviations, issues, or risks before they occur, and is often implemented as part of quality assurance and risk response planning.

Preventive actions support the stability, consistency, and predictability of project execution.

Key Characteristics

• Proactive – Initiated before a problem or deviation arises
• Standards-Driven – Based on expectations defined in the project management plan
• Process-Focused – Often improves methods, workflows, or tools to prevent failure
• Continuous Improvement – Supports long-term project and organizational maturity

Example Scenarios

• Implementing code review procedures to prevent future defects
• Conducting training sessions to avoid misinterpretation of requirements
• Adjusting schedules or resources in advance to reduce workload conflicts

Why Preventive Action Matters

• Reduces Future Risk – Helps avoid delays, defects, and cost overruns
• Improves Consistency – Strengthens adherence to plans, standards, and methods
• Supports Quality Assurance – Ensures work aligns with defined expectations
• Promotes Stability – Minimizes disruption and variability in project execution

See also: Corrective Action, Quality Management Plan, Risk Management, Project Management Plan, Lessons Learned Register.